Senior Administrative Assistant

This job posting was marked by employer as filled and is probably no longer available
Winston-Salem Fire Department
Published
January 10, 2020
Location
Winston-Salem
Job Type

Description

ONLINE APPLICATIONS ONLY:

http://agency.governmentjobs.com/winstonsalemnc/default.cfm

 

CLOSES:  January 17, 2020

 

GENERAL DESCRIPTION:

Under immediate supervision, performs difficult clerical and secretarial work providing administrative support to assist a six-member senior staff.

 

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Composes/designs a variety of technical reports, correspondence, and various documents working from rough drafts and/or using dictation or computer. Arranges and processes travel; schedules meetings; researches, compiles, and prepares a variety of reports; is the primary person responsible for payroll verification and reconciliation; tracks personnel actions and budget activities; processes confidential information; drafts proclamations, resolutions and other documents; enters information in city and department document management systems; serves as receptionist, answering calls and receives and distributes mail; handles petty cash; orders office supplies; and reconciles purchasing cards.  Pulls incident reports and conducts the department’s customer satisfaction survey.  Any duties assigned by a senior staff member in assisting with responsibilities of fire administration.

Job Requirements

TYPICAL QUALIFICATIONS:  

Any combination of education and experience equivalent to an associate degree in business or public administration or a related field, supplemented by courses in business and secretarial subjects and four years’ experience of increasingly responsible clerical and secretarial work.

 

Thorough knowledge of business English, grammar, spelling, and arithmetic; ability to interpret and apply policies, regulations, and procedures; ability to keep financial and statistical records; ability to establish and maintain effective relationships with the public and co-workers. Ability to grasp various computer software/applications, such as Telestaff and Kronos (timekeeping); proficient in Microsoft Outlook and Microsoft Office Suite, specifically Word, Excel, and Access; records and document management systems. Must possess excellent communication abilities, both written and spoken.  Ability to operate a computer, printer, scanner, copier, facsimile, and calculator.  Obtain notary public status.

 

PHYSICAL REQUIREMENTS: (Reasonable accommodations may substitute for any physical requirements listed):  Must be able to consistently lift or move up to 25 lbs.; ability to maneuver consistently within an office area; operate light equipment and possess a valid license for passenger vehicles; work with small objects; ability to read, write and interpret, hear and speak well enough to communicate with others daily.  This position will work indoors, which requires long periods of standing/sitting.

THIS POSITION IS " EXEMPT" AND IS INELIGIBLE FOR OVERTIME PAY.

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